How to Set the Print Area in Google Sheets

Google Sheets is a hero for office workers. It helps us to organize and manage data in a breeze. However, when it involves printing, it could get complicated! Did you try printing but found yourself with pages that break on odd locations and a lot of unneeded columns and rows? It’s not uncommon. Good news? The printing area setting in Google Sheets is actually pretty simple once you’ve figured out what to do.

This is a simple guideline to assist you in mastering this feature to ensure that pages are properly formatted each time.

Why Set a Print Area in Google Sheets?

Before you jump into the process, consider what print area are important:

Reduces the use of ink and paper Print only rows, columns as well as the data that you really require. Don’t waste pages!
Enhances reading comprehension by keeping clear and centered views prevents your client or boss from looking at a plethora of useless blank cells.
Professionally designed presentation The correct format of the page shows care to particulars, particularly for printed reports and handouts.

Let’s now set the printer area with the precision of a professional.

Step-by-Step Guide to Setting the Print Area

1. Select the Data You Want to Print

First step? Select only the particular columns and rows you wish to see to print on the page. Make use of your keyboard and mouse shortcuts to drag the print page area.

Quick Tips When the data you’re looking for isn’t nearby (e.g. multiple rows that you want to skip) press the Ctrl key (or Command on Mac) when you’re clicking on other columns or rows.

2. Open the Print Settings

Once you’ve selected your data:

Click the File icon at the top of the menu bar.
Scroll down, and then select the Print option. (Or choose an alternative shortcut Ctrl + P.)

The print preview window, where the magic takes place.

3. Adjust the Print Area

As a default, Google Sheets sets the print area to cover the entire sheet. This is how you can alter it to your liking:

The right side of the preview window for printing you will find it. Click on print dropdown menu.
Choose it to choose “Selected cells”. The highlights are printed.

4. Fine-Tune the Page Layout

Here’s how you can keep everything looking neat and tidy

Scale In the menu on the right This lets you reduce or stretch information to fit to one webpage. Click “Fit to width” or “Fit to page” If you require.
Gridlines and Head columns/rows: Check or leave these fields blank to allow border cells and header rows, according to the requirements of your site.
Margins: Adjust your margins for Wide, Normal or narrow, whatever is most suitable to your design.

Pro TIP Smaller fonts and a narrow margin can assist bring more information on one page. However, ensure that everything remains accessible.

5. Preview Your Printout

Another reason we are awestruck by Google Sheets is the preview! Before printing make sure you take the time to browse through the way your sheets will look in. Does everything look good? Perfect.

6. Print

After you’re pleased with your layout

Hit that gorgeous blue Print button.
Make sure you set your printer’s preferences then click OK then you’re done!

There is no printer? Download it as a PDF and email it instead or send it to a digital share.

Bonus Tips for Google Sheets Printing

Block rows and columns in the event that labels or headers are necessary. These ensure that they appear on the top of each page. (Hint use the View menu > Freeze to accomplish this.)
Printing tasks that are frequent Save time by designing personalized templates that include pre-set printing areas.
If you’re preparing a document to be shared, make sure you make it available electronically–it’s generally more efficient than printing.

Wrapping It Up

Printing the printing space the print area Google Sheets isn’t required to be a daunting task. By just clicking a few buttons, you can transform sloppy pages into clear, professional documents which are simple on the eyes as well as the printer.

Follow these guidelines by following these tips, and you’ll be able to conserve time, energy but most important you’ll avoid the panic that occurs when your boss asks for updates printed “ASAP.”